At the bottom of the screen is the status
line which gives you information about where you are and if certain features are set. The purpose of this chapter is to get you into and out of Word for Windows. The aim is to show you how to get into first Windows and then Word for Windows, to show you the basic parts of the Word Screen and then how to quit. There is no word processing as such done in this chapter.
Type win and press <Enter>
Use the mouse to Point at the icon labelled Microsoft Word and then double-click the left mouse button. (where both versions are present they are labelled Word for Windows 2 and Word for Windows 6, choose the appropriate one)
When you have selected Word for Windows the screen should appear like the one shown in Figure 2. Before using Word it is worth while learning about the various parts of the Windows Screen
At the bottom of the screen is the status
line which gives you information about where you are and if certain features are set.
The top part of the screen contains the Title line which will list the name of the document being edited, at the moment it just says Document1 as the document has no name.
Then comes the Menu line which contains the main menus available, they are chosen either by
pointing to them with the mouse and clicking or by
holding down the <Alt> key with the underlined letter. (Each Menu item has one letter of its name underlined, for example Help has H underlined, so <Alt-H> selects Help
Below this are
· The Ribbon Line giving the current style and font with various buttons which can be used to set character and paragraph formats and tab types.
· The tool bar which contains a selection of icons which can be used as short cuts to various processes (Note this requires the mouse).
· Finally the Ruler line (measurements are in inches), with the tab positions marked by faint lines at the edge of the ruler. (In version 2 the tab marks are s)
The Scroll Bars.
When a window has more information to display than can appear in the current area, Scroll bars will appear (See Figure 3). Scroll bars can be either vertical or horizontal as appropriate. Scroll bars also appear when Word is offering you a long list of objects from which to choose..
To move the part displayed click the relevant arrow and the text will move up or down one line or left or right one character. For a quicker movement move the mouse pointer to the button on the scroll bar and drag it down or across until the part of the document you wish to see appears.
Use the cursor keys or the <PageUp> and <PageDown> keys to move through the document or list.
The Mouse Pointer and the Cursor As you move the mouse around the mouse pointer on the screen changes shape to indicate what actions you can perform.
The I shape indicates that you are in an area where you can insert text, usually the centre of the screen, but also in other areas such as File name Boxes (see later). Clicking the left mouse button will move the Cursor (a dark flashing vertical line) to this point and any future typing will happen here.
When the mouse pointer changes to a left pointing arrow this indicates that you are in the Menu line or toolbar, pointing at the object that you require and clicking the left button selects it.
The left margin of the screen contains the selection bar and here the mouse pointer changes to a right pointing arrow. Clicking in this area selects text for editing (see later)
When the mouse pointer changes to an hourglass this indicates that you must wait whilst Word does some important task.
Expand Buttons Where Word offers you a list of Choices it will often display the current choice and place an expand button to the right. The Expand button has an underlined down arrow on it . Clicking on this button opens up a drop down list of available choices which can be selected by pointing and clicking. Figure 5 shows the drop down list used to select character size
1.4 Quitting Word
Even before learning to Word Process (See Chapter 2) it is as well to learn how to exit from Word. Word remembers whether or not you have saved the current document and will warn you if your action would lose the work you have done. How to save the document is covered in the next chapter. At this point, having just entered word there should be no document to save.
To quit Word:-
Point to the word File on the Menu line and click, choose Exit and click. Clicking on File pulls down the File Menu as shown in Figure 6. (Note that there are slight differences in version 2) If you have not saved your document when you try to quit word will prompt you to make sure. Respond suitably, i.e. click on [No]
Press <Alt-F4> If you have not saved your work you will be warned; Press <Tab> <Enter> for No
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