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The Rules Wizard in Outlook provides sophisticated facilities for processing email, allowing you to select items meeting various criteria, and to handle them specially. You can, for examples, move mail automatically to folders, or forward it to other mail addresses.
The Rules Wizard uses Microsoft's intuitive interface, which some people find hard to understand. Here I demonstrate a typical use of the Wizard, to forward emails larger then 500 kilobytes to an off-campus address (leaving a copy at Essex, which is the default behaviour).
NB: If you forward mail like this, it is vitally important that the remote account be administered correctly. Should mail be rejected from the remote account (as it would, for example, if the mail quota is exceeded), then the forwarding rule can send your mail into a loop.
A mail message is received at your Essex account. It is stored in your mailbox, and a copy forwarded to your remote site. If the forwarded copy is rejected, a failure message is returned not to the message originator, but to you as the forwarder. This message is stored in your mailbox, and a copy forwarded to your remote site. The forwarded copy is rejected ...
This loop will continue until your essex email account reaches its upper quota, at which point you can receive no more email. This could be avoided by not forwarding to the remote site any email which came from there. But in general, if you are in any doubt that the remote email will be administered correctly, you should request that the Service forward mail on your behalf. This uses an entirely different forwarding mechanism that cannot go into such a loop, though a copy if the email cannot then be kept at Essex
This is how you set up the rule.
Click on the Tools menu, then on Rules and Alerts. (If you do not have Rules and Alerts in the menu, then you are not using Outlook 2007. We would recommend upgrading your Outlook)
Click on the New Rule button, and highlight Check messages when they arrive
Click in the box marked with a size in a specific range
Click in the underlined in a specific range, then fill in the lower and upper bounds.
Click OK, then Next, then click in the box marked forward it to people or distribution list
Click on the underlined people or distribution list
Fill in the email address to forward the message to in the To: box, then click OK
I could at this point click Finish to leave the rule as it is, but I want to ensure the mail cannot loop. So click Next, then in the box marked except if from people or distribution list
Select the email address as before, then click Finish
And the rule is set up.