To start Word, Click on Start>Programs>MSOffice>Word.
A screen similar to the one below should appear:
Inserting Text
To insert text you just type the text, new lines are created
automatically for you by Word, and so you do not need to press the <Enter> key until
you wish to start a new paragraph.
The only time you will need to press the <Enter> is when
you wish to start a new line such as at the end of a paragraph. (Paragraphs are defined by
Word as all text up to the Enter character.)
Forcing a New Page
To start a new page click on Insert then Break and then
select page break. You can also use this if you want to move an automatically generated
page break.
Moving the Cursor
If you miss out some text you can move the cursor, which is a vertical
line showing your position in the text, to where you wish the text to start, and then type
in the new text. To move the cursor, move the mouse pointer i.e. the Vertical bar, to the
correct place and click the left mouse button.
Deleting Text
If you make a mistake while entering text, pressing the <backspace>
key will delete the last character typed. To correct other errors either move the cursor
to the end of the text to be deleted and press <backspace> which deletes the
character to the left of the cursor or move to the start of the text and press <Delete>
which deletes the character to the right of the cursor. It is possible to delete text in
larger quantities than character by character by selecting text (see below).
Selecting Text
Many functions available in Word (for example deletions and formatting)
only work on text which is selected, and not on the whole document. How to select text is
described below. When you have selected text it is shown in reverse video (white on
black).
WARNING When anything is selected, the next action applies to
that text. IF YOU TYPE ANYTHING IT WILL REPLACE THE SELECTED TEXT. See Edit Undo below.
To select text with the mouse, either Drag across the
text you want to select or move the mouse cursor to one end of the text you want to select
and click, move to the other end of the block, then holding down the <Shift>
key click the mouse button.
More specific blocks can be selected as follows:
A word |
Double-click the
word. |
A sentence |
Hold down <Ctrl>
and click anywhere in the sentence. |
A paragraph |
Double-click in the
selection bar to the left of the paragraph. |
A document |
Hold down the <Ctrl>
key and click the selection bar, or, press Ctrl+A keys together. |
The selection bar is the area to the left of the
text on the screen. The mouse pointer changes to a right pointing arrow as you move into
the selection bar.
To Unselect Text
Click the mouse pointer outside the selected area.
Undoing Mistakes
If you make a mistake it is usually possible to undo the last edit by selecting Edit
from the Menu and choosing Undo (the top choice, which changes to Undo Typing
or Undo Formatting depending on what you have just done).
Cut, Copy and Paste
Text can be moved or copied by selecting the relevant text, then Edit from the Menu
bar and choosing either Cut (which removes the selected text from the document) or Copy
which makes a copy of the text. It can then be re-inserted if required by moving the
cursor to the new location, selecting Edit from the Menu and choosing Paste.
Three buttons on the toolbar (shown above) exist to
enable you to perform these operations using the mouse. They consist of the Cut
button showing a pair of scissors (cutting removes selected text and remembers it in
something called the clipboard); the Copy button showing two identical pieces of
paper (copy remembers the text without removing it); and the Paste button showing a
clipboard with a piece of paper. (Pasting inserts the remembered text from the clipboard
into the document where the cursor is. The text remains in the clipboard until it is
replaced by some more text.)
To use these buttons simply select the required text for cut and copy
or position the cursor for paste, point to them with the mouse and click the left
button.
| FORMATTING |
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Formatting Characters and Paragraphs
The appearance of characters, (bold, italic, underline, etc.) and the
format of paragraphs (justified, centred, etc.) can be changed in a number of ways. The
most comprehensive range of options will be obtained by using the Format menu from
the Menu Bar and then selecting Font or Paragraph (or indeed any of the
other format choices). NOTE that the area to be formatted must first be selected.
The Format>Font Dialogue Box is
shown below:
To use this box do the following:-
Click in any of the boxes in the Font Style
area to turn on or off the feature. To change Size (measured in points), Colour,
etc. choose from the list provided by pointing and clicking with the
left-hand mouse button. The changes you make are illustrated in the Preview
box, to apply them to the document click on OK, or if you decide not to make any
changes click Cancel.
If you wish to change character spacing click on the character
spacing tab.
Format Paragraph
This option allows you to format the shape of paragraphs (left or right alligned, centred
or justified), the amount of space before and after the paragraph, the line spacing
withing the paragraph, any indents required (left, right or hanging). As with Format Font
there is a Preview window to show you what effects your changes will have
Quick Formatting
On the Formatting Toolbar (illustrated above) there are three buttons
for character formatting, B for bold; I for italic and u
for underlined; and there are four buttons for paragraph formatting which are marked with
a picture of how that style of paragraph would appear; Left Aligned; Centred; Right
Aligned and Justified. To use them, select the text to be formatted and click. With
the character formatting buttons clicking the button again undoes the action. I.e. if the
selected text is already Bold then clicking on the Bold button turns it back to normal.
Other format options include Borders & Shading and Bullets &
Numbering.
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